exquisite assembly
Executive Meetings
We offer a variety of executive meeting spaces inclusive of privacy, exclusivity, and 5-star service for your most esteemed guests.
Meeting Spaces
Resort applies a 17% Food & Beverage Staff Charge for all indoor events and 17.5% for all outdoor events; a 11% Food & Beverage House Charge for all indoor events and a 13.5% for all outdoor events (a total of 28% indoor and 31% applicable outdoor), plus applicable taxes (currently 7.75%) in addition to the net food and beverage revenue estimate. The Food & Beverage House Charge is used to offset the costs of utilities, equipment and other non-labor expenses. It is not a tip or gratuity for services provided by employees and is not distributed to employees. Staff and House charge, and state sales tax are subject to change at any time.
Balboa
Room Rental
$4,500.00
Food & Beverage
$249.00++ per person
Room Size
1,326 SQ FT
Theatre Set
128
Classroom (3 / 6 ft)
72
Rounds of 12
96
Ceiling Height
10.8 FT
U-Shape (3 / 6 ft)
72
Hollow Square (3 / 6 ft)
36
Conference
30
Catalina
Room Rental
$4,000.00
Food & Beverage
$249.00++ per person
Room Size
1,134 sq ft
Theatre Set
70
Classroom ( 3 / 6 ft )
48
Rounds of 12
72
Ceiling Height
10.8 FT
U-Shape (3 Set / 6 ft)
27
Hollow Square (3 / 6 ft)
30
Conference
24
Lido
Room Rental
$4,000.00
Food & Beverage
$249.00++ per person
Room Size
1,000 sq ft
Theatre Set
60
Classroom ( 3 / 6 ft )
45
Rounds
60
Ceiling Height
10.8 FT
U-Shape (3 Set / 6 ft)
27
Hollow Square (3 / 6 ft)
30
Conference
30
Newport
Room Rental
$4,000.00
Food & Beverage
$249.00++ per person
Room Size
1,012 sq ft
Theatre Set
72
Classroom (3 / 6FT)
42
Rounds of 12
60
Ceiling height
15 FT
U-Shape (3 / 6 ft)
30
Hollow Square (3 / 6 ft)
36
Conference
30
Laguna Boardroom
Room Rental
$4,000.00
Food & Beverage
$249.00++ per person
Room Size
880 sq ft
Existing boardroom set with executive leather chairs:
16
Existing boardroom set with banquet chairs:
20
Meeting Information
Meeting Room Inclusions
- 8am – 5pm use of Meeting Room
- Standard Banquet Chairs, Meeting Room set to your preference
- Note Pads, Pens, Blotters and Mints
- Bottled Water
- Complimentary WIFI
Set Ups
Laguna Boardroom is an existing set Most meeting rooms can be set with your preferred set up. All other meeting spaces can be set to your preference. Maximum capacities of each meeting space is noted on the previous page.
Menu Offerings
To ensure we meet your expectations, please provide your final menu selections no later than three business days after submitting your contract. For events within 30 days, kindly furnish us with all food, beverage and set up details upon sending the signed contract
Info, Terms & Policies
Audio Visual
- Five Star Audio Visual is an on-site audio-visual provider, to assist you with any audio-visual needs.
- In the event you wish to use a third-party audio-visual, lighting, or entertainment company, certain minimum standards, service charges, and requirements may apply.
- Please contact Five Star Audio Visual at 949-467-6831.
Securing a Date
- Only meetings within 90 day’s will be considered.
- In order to secure the date payment in full will be required along with a signed short term BEO/Contract.
- The deposit is equal to 100% of the food and beverage minimum, rental fee, service charge, sales tax and an additional 10% cushion to cover any last-minute add-on’s.
- All events require a credit card on file.
- Any surplus balance will be refunded within 10-14 days of your event date.
- All deposits are nonrefundable and nontransferable in the event of cancellation.
Parking
Valet parking and self-parking is complimentary for all guests.
Final Count
- The final guest count guarantee for your event is due by noon four business days prior to your event.
- As of this time your final count cannot be decreased and can only increase.
- Final charges for the event will be based on your final guarantee or actual attendance, whichever is greater.
Set up & Clean up
- All vendors and decorators may have access to the event locations two hours prior to your contracted event start time.
- Requests for additional set up time may be subject to a rental fee and accepted based on hotel availability.
- Should your contracted space be available (30) days prior to your event, additional set up time may be granted complimentary.
- All personal and vendor items must be removed from the site at the conclusion of your event.
Vendors
- A list of pre-approved event professionals may be requested from your Catering Manager.
- All vendors are subject to the approval of the Resort. Vendors will be required to agree to and sign Vendor Guidelines and provide commercial general liability insurance in an amount not less than One Million Dollars ($1,000,000) each occurrence and Two Million Dollars ($2,000,000) annual general aggregate.
- Vendor meals start at $65 per vendor and vendor menus are up to Chef’s discretion.
Guest Rooms
- Should you require nine or more sleeping rooms, a contracted room block is strongly suggested for your event.
- If you would like to explore contracted rooming options please contact our sales department.
- Should you require less than nine sleeping rooms, The Resort at Pelican Hill is happy to extend a courtesy rate which includes a 10% discount off the best available rate to your guests. A minimum length of stay may apply to holidays and weekends.
- Guest rooms and discounted rates are based on availability.
request information
If you’d like to receive more information on how to plan your next Executive Meeting, please submit an inquiry below.
